Welcome to our “Parent Packet” in a new digital format! Check here for updates, and always be in the know.


LEGENDS SPRING RECITAL 2021

We are pleased to have each one of you as part of our show. The recital offers our students a professionally directed performance that allows them to present to their families and friends the results of a season’s hard work, dedication, and progress. This packet will provide you with lots of important information. Please read the entire packet. Answers to your questions will likely be in these pages.

Please note that portions of this packet are subject to change.

Important Dates to Remember:

Regular Classes End – May 28th

Costume Pick-Up – May 16th 1:00-3:00

Ticket Sales – Pre sell (online only) May 17th 8:00 am - June 2nd 9:00 pm

Rehearsals @ GRC – June 1st, 2nd, 3rd (see times below or by clicking the schedule button up top)

Public Shows – Gold Cast: June 5th 11:00 am, June 6th 1:30 pm

Red Cast: June 4th 6:30 pm, June 5th 6:30 pm, June 6th 3:30 pm

Show Order - Gold Cast

Show Order - Red Cast

WHAT TO EXPECT

The year-end recital offers a tremendous opportunity for your child to participate in an on-stage production. Your child will have the opportunity to perform in front of friends, family, and the greater Winchester community! He/she will gain confidence, learn responsibility, and most importantly have fun. Past experience has taught us that at times things may feel hectic or chaotic. We ask that you trust that it all comes together in the end. That’s the nature of show business!

THE THEATER

The recital will be staged at the George Rogers Clark High School Auditorium inside George Rogers Clark High School (GRC). The address is: 2745 Boonesboro Road, Winchester, KY 40391. See map below.

SHOWS

The recital will be divided into two casts, Gold and Red, and performed 5 times total! All shows are open to the public, with limited capacity, so start spreading the word by inviting friends and family!

In addition to our class dances: Red Cast dancers will participate in the opening number, closing number and final bow. Gold Cast members will participate in the final bow.

CLICK HERE TO SEE WHICH CAST YOUR DANCER IS IN!

TICKETS

Seating in the GRC Auditorium for all public shows will be reserved and socially distanced, per the state guidelines we fall under. Dancers do not need a ticket to the show. If you want to watch the show in the auditorium, you will need a ticket. There are no exchanges or refunds on general ticket sales on site at the box office. Credit cards will be accepted online, cash or check only at the box office.

Online Sales Link: https://dpwinchester.ludus.com

RED CAST: POD SEATING

Pod seating enables audience members to buy tickets as a group (i.e., pods for 1, 2, 3, 4 etc) while promoting social distancing at the event. Each pod will be spaced apart from other pods, allowing the venue to maintain the recommended distance between groups. Pod seating will yield the maximum amount of seats for the large red cast under the current guidelines and is quickly becoming one norm for events during COVID.

GOLD CAST: SEAT BUFFERING

Seat buffering is a wonderful solution for the small size of our gold cast. Patrons will select the number of seats they would like to purchase and then a buffer, “bubble”, will be created around them to ensure proper social distancing. Many movie theaters are adapting this particular practice for COVID guidelines.

VIDEO ORDER

Public productions will be recorded by professional videographer, Something Mohr Productions. They will record the show as well as candid footage in the dressing room prior to the show.

Online ordering only: https://something-mohr-production-company.square.site/product/dancer-s-pointe-legends-/111

Audience Videography is prohibited during shows. For questions regarding your video order please contact Something Mohr at 859-745-6672.

[NEW] PHOTO ORDER

On stage dress rehearsal images will be captured by Pieced Together Photography. Updated options, including single picture downloads, will be available to you. There will be no presales this show.

Online ordering only: https://ptpky.com/dplegends2021

Photos will be available for viewing approximately one to two weeks after the show. Keep an eye on our socials for notice that they have been uploaded.

Audience Photography is prohibited during show. For questions regarding your picture purchase please contact Pieced Together Photography at (859) 585-6143 or www.ptpky.com.

[NEW] DRIVE-UP COSTUME PICK-UP

Costume pick-up will be held at the studio. All accounts must be paid in full in order to receive your dancer’s costume(s). Costumes will not be handed out during class or at the auditorium. In order to receive your dancer’s costume you must come to the pick-up time.

COSTUME INSTRUCTIONS

Dancer’s have been measured in class and costume(s) have been ordered according to their size. Costumes are meant to fit extremely snug like a swim suit. Costumes are non-returnable. Dancers must wear all parts and pieces given to them and may not wear additional items from home unless specifically called for. It is important that these rules be adhered to in order to create the most effective overall stage picture!

Costume care is very important. If something happens to your child’s costume(s), we will not be able to replace it. Hang all costume pieces in a labeled garment bag. No eating or drinking in costumes. Keep costumes clean by keeping dressing rooms clean. A costume should be the last thing to be put on (after hair and make-up) and the first thing to take off in the dressing room. PLEASE LABEL ALL BELONGINGS INCLUDING COSTUMES AND SHOES. Dancers’ shoes should be labeled on the inside (not the outside). Costume accessories should hang in a labeled plastic zip-lock bag on the costume hanger.

Although rare, alterations are sometimes needed after the costumes have been distributed and are the responsibility of the student’s parent or guardian.

COSTUME AND DRESS REHEARSALS

For costume rehearsals, female dancers should wear costume, performance tights, headpieces and have hair secure in a ballet bun. For dress rehearsals, dancers should wear all costumes, accessories, tights along with full hair and make-up.

One parent or guardian should bring the student(s) to the Check-In Table at GRC before their rehearsal is scheduled to begin, where they will be signed in and placed under the supervision of the class volunteer(s). All dancers should arrive in their first costume with hair and make-up completed with a robe or cover-up on. Academy dancers should arrive in warm-up attire with hair and make-up completed. During all rehearsals at GRC, dancers will stay for their entire call time (no early pick-ups). Only parent volunteers with a badge are allowed in the dressing rooms. This is for safety reasons. Only volunteers who have signed up will be allowed in the dressing rooms during shows and rehearsals. Once you drop your dancer off at the Check-In Table, you are free to leave. Only dancers and backstage crew will be allowed in the backstage area, and only dancers will be permitted in the auditorium.

During the week of the show we have limited time available on stage. We are at the mercy of GRC. Some rehearsals may require dancers to arrive by 4:00 pm. We realize this may require an early dismissal from school or other activities and we apologize in advance for any inconvenience. Please see the Rehearsal Schedule for dates and times.

ADDITIONAL REHEARSAL INFORMATION

If a rehearsal is scheduled to be a long one (usually in the theater), please have your child bring a small, healthy snack and water for break time. No chewing gum allowed. No food or liquids may be consumed on the stage or in the theater. Healthy snacks and water may be consumed by dancers in the dressing areas, lobbies or lounges. No street shoes, food, or water will be allowed on the stage.

Due to the number of people in the rehearsal studios and the amount of work to be accomplished, only dancers, choreographers and rehearsal assistants are permitted in the studios or backstage. Parents may wait in the parking lot or theater lobby, but please be conscious of the noise level.

If your child is ill (and contagious), please do not send them to rehearsal. However, if your child is not feeling well but is still functional, please send your child and they may sit and watch the rehearsal. Dancers who incur a short-term injury are required to come to the studio or theater to observe all rehearsals.

PERFORMANCES

On performance days come to the theater focused, well-rested and well-fed. Stay warm and concentrate. Remember to be courteous to all volunteers.

Dancers will remain backstage or in their dressing room during the entire performance. No one, except for directors, teachers, choreographers and backstage crew, is allowed backstage during the show or intermission.

NOTE: Please do not attempt to pick up your child during the performance. All students will be under the supervision of responsible adults and will be safe for the length of the performance. The dressing rooms will be stocked with various activities as well as a video feed of the performance.

DANCER CHECK-IN AND CHECK-OUT @ GRC:

Please refer to the map provided for location of check in/out, it will be different for rehearsals and performances. Please be aware that there isn’t any space for parents to wait inside the building. Only send ONE PARENT to check in/out. Late arrival of parents for pick up is unacceptable!

CHECK-IN: Find your dancer’s check-in location on the map below. There is no entryway via the Theater Lobby. Please leave early to arrive on time for your Call Time. Punctuality is a must! A check-in volunteer will sign in your dancer and then give them to their chaperone. This is where you must say good-bye until check-out. If a relative or family friend (anyone other than the mom or dad) is dropping off or picking up, please send a note with your dancer with the responsible party’s information. Provide the note with the information to the Check-In Table volunteer.

CHECK-OUT: Children will wait for their parents in their dressing room until check-out. Report to the check-out volunteer in the same location as check-in. Children will be excused as soon as they are checked out with their chaperone. All children will wait inside the building at all times.

*In order for dance check-out to move quickly, efficiently and to ensure the dancers’ safety only ONE PARENT should report to the dancer check-out table (especially after performances). Family members wishing to congratulate dancers after the show should wait in the auditorium lobby.

Please make sure that during this time you are still practicing social distancing.

RULES

Participation in the annual recital is fun and exciting for students and parents alike. Our expectation is that everyone will follow and help enforce these rules and others. They are as limited and simple as possible. Following these rules has proven success, so thank you in advance for your cooperation!

[NEW] This year includes a few extra rules due to COVID restrictions. We appreciate your adherence to these so that everyone can have a safe and fun time.

• All rehearsals are closed (meaning no one is allowed to watch from the auditorium other than artistic staff). Only dancers will be allowed in the auditorium.

• Dancers will be divided and given specific dressing room assignments. Dancers are not allowed to change dressing rooms.

• No horseplay in the auditorium or backstage.

• No food or drink (except for water) may be consumed in costumes.

• No food or drink in the auditorium.

• At no point are parents allowed to watch from backstage or in the wings.

• No undergarments are to be worn under tights. Tights are designed to be the undergarment.

• All strings in ballet shoes should be tied and tucked in.

• No jewelry or nail polish may be worn.

• No dancer is allowed in the auditorium or lobby prior to the show. Dancers must remain in dressing areas.

• Please include your dancer’s name on all of their belongings. Dancer’s Pointe is not responsible for lost items.

• No photography or videotaping allowed during performances. There are choreographer’s rights to consider, it disturbs our fellow audience members, it is very dangerous for the dancers, and it simply is not theater protocol! Ushers are instructed to politely ask audience members to put away their phones the first time they notice the phone is out.

• All tuition fees and any other charges must be paid to date before the production or the student will not be allowed to participate in rehearsals or performances.

SPECIAL NOTES FOR PARENTS AND/OR DANCERS:

• No one will be available to watch (babysit) your child until the actual arrive time listed on the schedule. You must supervise him or her until that time.

• Performer’s Notes (which are concerns, compliments and corrections) will be given at the end or beginning of each rehearsal and performance. Only Academy students are required to attend performer’s notes. Dancers should bring notebook and pencil, no pens or markers allowed.

• Dancer’s will be assigned a section in the dressing room, by role, for their belongings. In addition to make-up, shoes, and tights, dancers should bring quiet activities as there will be “down time” while they wait for their turn on stage.

• All dancers and Volunteers are expected to conduct themselves in a professional manner and respect their teachers, directors, choreographers and fellow dancers during all related events.

• Tardiness is not acceptable, nor is leaving early. On-time means dressed, with shoes and hair ready and thoroughly warmed up. For Academy, this generally means you should arrive at least 30 minutes early. For Main Division this generally means you should arrive at least 15 minutes early.

• Dancers are responsible for remembering their parts by reviewing them between rehearsals.

• Academy students must attend warm-up class prior to rehearsals and performances at the theater. If they miss warm-up class, they are at risk for not being allowed to perform.

• Pointe shoe ribbons must be securely sewn in place. Ribbons that pop out during a performance are unacceptable.

• Be quiet backstage. The audience can hear you! Dancers need to be aware of cues and instructions. It is extremely important that there is no backstage noise, including applause.

• All performers need time to rest and recuperate following performances.

• Dancers may only take corrections from their teachers/choreographers/directors. Parents, dancers and/or volunteers are not to give corrections. Parents must not discuss other students while in the studio or backstage area.

• At all times, dancers must be properly dressed, top and bottom covered, when entering or exiting to theater or studio. Dancers must wear attire that will keep their muscles warm after classes, rehearsals and performances.

ACADEMY LEVELS 4-7 PERFORMERS DANCE BAG

Daily Personal Bag: All dancers should have a bag that they bring to and from rehearsals. Dancers should have rehearsal/ballet shoes, appropriate rehearsal clothing and props needed for specific roles. All items should be labeled with the dancer’s name. The bag should store “warm-up” clothes completely during rehearsal. This prevents personal items from getting mixed together and allows the dancer to always be prepared.

Each dancer is required to have his or her own supplies in his or her own dance bag. Inside the dance bag, sew or mark your dancer’s name and phone number. Dancer’s Pointe is not responsible for unmarked or misplaced bags and belongings. All articles inside the dance bag should be marked with your dancer’s name. Please DO NOT SEND markers, paint, watercolors, gel markers, messy food or drink, or an excess of activities.

For the theater (your dancer’s bag should contain): Make-up kit, unscented baby wipes to remove make-up, Kleenex, mirror, bobbie pins, hair nets, hairspray, comb, brush, spray hair gel, deodorant, Bandaids, clear nail polish (to repair tights), zip-front sweatshirt or robe, two pairs of ballet shoes (one for backup), clean tights, cell/smart phone, warm-ups, slippers to cover shoes, pointe shoe ribbons, diamond stud earrings (levels 1-4), dangle earring (levels 5-7), laundry basket or tub.

AFTER THE SHOW

• The recital concludes the dance season. No June installments are due.

• Special pre-registration for the new dance season for our existing dance families will take place over the summer.

• Summer classes and camps will begin in June and run through early August.

QUESTIONS?

There are many ways you can get information about your child’s participation in the recital. First, please read this entire packet and keep it for your reference. This information will answer most, if not all, of your questions. We have tried to make it as comprehensive as possible. For updates and changes, check your email. For small details, ask experienced dance parents for tips and suggestions while waiting during rehearsals at the studio. While at the auditorium refer to our team leaders. If you still have questions please contact the director, Mrs. Danielle, at info@dpwinchester.com. Regardless of what is going on, your questions are important.

WARDROBE REQUIREMENTS

All shoes, make-up, hair necessities and tights should be provided by the dancer. We ask that shoes and tights for performance be in very nice condition. To avoid confusion please label shoes and tights. Undergarments should not be worn.

Female dancers over the age of 8 should wear a nude-colored camisole leotard (no clear straps) under all costumes. Students will be grateful for the extra support and coverage when making fast costume changes. Students younger than 8 years old may also wear a nude-colored leotard for comfort against costumes and modesty.

If you need new dance shoes or performance tights, we strongly urge you not to wait to purchase. Last-minute shopping can be stressful and sometimes too late to find your size.

CLICK HERE TO VIEW YOUR DANCER’S WARDROBE REQUIREMENTS! THIS DOCUMENT IS A MUST-READ

SHOE CLEAN-UP: Dancers should have clean dance shoes for the performances. Pointe shoes may be coated with face powder and/or calamine lotion. Pink leather ballet shoes may be spot cleaned with a mild detergent. Canvas ballet shoes may be washed in the washing machine.

ACADEMY STAGE MAKE-UP (refer to the wardrobe requirement chart for the make-up look your dancer will wear)

Proper ballet stage make-up enhances a dancer’s features and helps convey emotion and excitement onstage to all audience members. Make-up should be applied before each performance. NO GLITTER ALLOWED.

1. Levels 1-7 Begin with a foundation that matches dancer’s skin tone. This provides an even, blank canvas for all additional make-up.

2. Levels 1-7 White highlighting shadow is placed underneath the eyebrow and near the tear duct.

3. Levels 1-7 Dark chocolate shadow is placed in the crease of the eye.

4. Levels 1-7 Taupe eye shadow is laced across the lid, below the crease.

5. Levels 5-7 only: Black eyeliner should be applied on the top lid from the center going out, against the lash line and extended in a wing. Liner should also be applied on the lower lash line until the middle of the eye with a second wing that is parallel to the first.

6. Levels 1-7 White shadow (or a white eye pencil) is placed in between black eye liner wings.

7. Level 5-7 only: Measure false eye lashes to eye, and should not enter the tear duct. If necessary, trim with scissors to fit to eye.

8. Level 5-7 Place glue on the eyelash using a bobby pin.

9. Level 5-7 only: Apply false eyelash at lash line, wait for glue to dry completely.

10. Levels 1-7 Apply black mascara from base to lash tip.

11. Levels 1-7 Apply blush with a brush from apple of cheek along cheek bone to temple into hairline.

12. Levels 1-7 Translucent powder applied after make-up is completed will set the look, helps prevent make-up from fading and reduces shine from face.

13. Levels 1-7 Finish look with matte lipstick and lip liner.

*If necessary fill in eye brows with eye shadow that matches the brow color. The majority of dancers will need to do this extra step.

TUESDAY, JUNE 1ST

MAIN DIVISION: COSTUME REHEARSAL

ACADEMY LEVELS 1-4: COSTUME REHEARSAL

ACADEMY LEVELS 5-7: COSTUME & HAIR REHEARSAL

4:30-6:30 Red Cast: Opening and Closing Number

*1st-2nd grade classes check out at 6:30 pm

6:30-8:30 Red Cast: Academy Dances (rehearsed in order of the show)

WEDNESDAY, JUNE 2ND

MAIN DIVISION: COSTUME & HAIR REHEARSAL

ACADEMY DIVISION: FULL DRESS REHEARSAL

4:30-5:30 Gold Cast: Show Rehearsal

5:30-6:00 Red Cast: 1st-2nd Grade Rehearsal

6:00-8:00 Red Cast: Show Run Through (includes 1st-2nd grade)

8:00-8:30 Red Cast: Call backs

(for Academy dances only, if your dance is not on the call back list you may check out)

THURSDAY, JUNE 3RD

FULL DRESS REHEARSAL

4:30-5:30 Gold Cast: Full Dress Rehearsal

5:45-7:15 Red Cast: Full Dress Rehearsal

7:15-7:45 Red Cast: Call backs

(for Academy dances only, if your dance is not on the call back list you may check out)

GRC AUDITORIUM PERFORMANCE SCHEDULE:

FRIDAY, JUNE 4TH

5:00 pm Red Cast: Academy & Volunteer Check-In

5:30 pm Red Cast: Warm up class on stage (All Academy)

6:00 pm Red Cast: Main Division 1st-2nd Grade Check-In

6:30 pm Red Cast: Showtime

Dancer check-out will be after the final bow. Volunteers should check out and turn in their badge after every dancer in their group is gone.

SATURDAY, JUNE 5TH

10:00 am Class assistants & Volunteer Check-In

10:15 am Gold Cast: Check-In

11:00 am Gold Cast: Showtime

Dancer check-out after the final bow.

5:00 pm Red Cast: Academy & Volunteer Check-In

5:30 pm Red Cast: Warm up class on stage (All Academy)

6:00 pm Red Cast: Main Division 1st-2nd Grade Check-In

6:30 pm Red Cast: Showtime

Dancer check-out will be after the final bow. Volunteers should check out and turn in their badge after every dancer in their group is gone.

SUNDAY, JUNE 6TH

12:30 pm Class assistants & Volunteer Check-In

12:45 pm Gold Cast: Check-In

1:30 pm Gold Cast: Showtime

Dancer check-out after final bow.

2:00 pm Red Cast: Academy Check-In (no early check-ins will be permitted due to the show prior to this)

2:30 pm Red Cast: Warm up class on stage (All Academy)

3:00 pm Red Cast: Main Division 1st-2nd Grade Check-In

3:30 pm Red Cast: Showtime

Dancer check-out after the final bow. Volunteers should check out and turn in their badge after every dancer in their group is gone.

*We encourage all volunteers to dress in their recital apparel while working backstage.